The lack of documentation prevented the verification of correct amount payable by certain promoters on account of broadcasting rights. To rectify the shortcoming, the report recommends establishment of procedure to ensure prompt deposit of contracts for broadcasting rights etc.
Improper Use of Outside Bank Accounts
The Commission improperly used its outside bank account to deposit unauthorized revenue to pay employee overtime and inspector fees totaling $2,100. These expenditures should have been recorded in the Commission's budget account as the outside bank account is supposed to be used for payments to "licensed officials" such as referees, judges, timekeepers and ringside physicians rather than the Commission employees. The Commission also assessed some promoters for inspector fees and staff overtime despite being not authorized to do so.
The report recommends that promoters should only be assessed for the authorized amounts and the outside bank account should be used strictly for the required purpose.
Unclaimed Cash Deposit
The Commission was found to be holding cash performance deposits totaling $30,000 from promoters who are no longer in business or have not been licensed for more than 3 years. State law requires that the holder of unclaimed property should try to locate the owner, failing which the property should be promptly transferred to the State Treasurer.
The audit report recommends the immediate transfer of the cash to the State Treasurer.
Unreliable Performance Measures
The Report found that the Commission had not established procedures for developing performance measures. As a result, two out of four performance measures for the fiscal year 2002 reported in the Executive Budget were unreliable. For 2004 and 2005, the performance measures for the number of events regulated and licenses issued and were understated by 18%...
Audit planning is the first step in establishing the basis of the nature, timing, and extent of the overall audit strategy to determine the validity of the financial statements. An efficient and effective audit plan provides for a thoroughly and properly planned audit (The Importance of Audit Planning). It helps to reduce audit risk to a low level. Audit planning ensures appropriate attention to critical areas and that potential problems
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